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New Members * Growing Membership * Rebuilding Membership * Organizing a New Club * Recruitment Form Reach out to new recruitment possibilities: business contacts, PTA, church, other local volunteer organizations. Use club, GFWC Virginia and GFWC profiles to spread the word. Honor current members and invite potential new members to your club. Establish club and district incentives for new member recruiting. Participate in the “Membership Seeds” program at the district level to recognize Master Gardeners and track Seedlings on both Junior and General club levels. Hold a “Get Acquainted Social” for non club friends and co workers to educate them on Federation and membership. Hold a membership event and invite former club members and former GFWC Virginia members and Members at Large to attend. Sponsor a project with another club and/or other volunteer organization. Offer club volunteer service to existing local projects sponsored by other volunteer organizations. Take federation programs into local middle, high school and college clubs and organizations to assess interest in forming a Junior or Juniorette club. Sponsor or Co Sponsor a new club. Share club events and Federation information through local print and voice media and community websites. Participate in the 2006-2008 Federation Improvement Program. Enter the Recruitment Contest. MENU Educate members on Federation objectives, programs and policies. Increase member attendance at district and state meetings. Hold an event to celebrate Federation. Recognize and acknowledge members for achievements within their club and in their work place. Announce at meetings, in newsletters and communications in the work place and through local print media. Recognize members of long standing. Celebrate club and individual anniversaries. Celebrate the GFWC Virginia 100th Anniversary. Recognize club and member achievement through participation in the Anniversary Scroll. Add some fun and creativity to each meeting!! All work and no play make gardening no fun!!! MENU Survey members to determine needs and priorities. Follow through by revising bylaws and/or structure; by adding or deleting programs and projects to meet current needs and priorities. Every gardener knows you need to rotate crops! Hold member orientation programs annually to include bylaws and standing rules. Encourage members to participate in opportunities to “suggest” ideas by asking for “gardening tips” on how to better meet member expectations. Encourage communication. MENU
Request a copy of the New Club Membership Kit from your District Second Vice President or District Junior Membership Chairman or from the GFWC Virginia Second Vice President or GFWC Virginia Junior Membership Chairman. This kit provides a complete guide to organizing a new club. Carefully plan your first organizational meeting. Determine meeting date, location and time. Extend invitations by mail, email, telephone or personal contact. Appoint someone to preside. Invite your District Second Vice President and District Junior Membership Chairman. At the first organizational meeting, present a resolution that a club be formed. (The adoption of this resolution does not bring the club into being. This occurs when the Bylaws are adopted and the membership roll is signed by those who initially join the club.) At the first organizational meeting, provided the resolution mentioned above is adopted, appoint a committee to draft Bylaws. The New Club Membership Kit contains sample Bylaws that can be adapted to fit the club’s needs. Proposed Bylaws should conform to the general provisions contained therein. The first draft of the Bylaws should be submitted to the GFWC Virginia Parliamentarian for review before being submitted to the membership for adoption. This review will allow for necessary corrections before presentation. Plan a second organizational meeting to present the Bylaws for adoption and to elect officers, in accordance with the Bylaws. Determine a regular meeting date, time, place, etc. There are expenses associated with the organization of a new club. GFWC and GFWC Virginia dues as explained on the Dues & Contributions Form in this book. There is a $10 Chartering Fee payable to GFWC Virginia. District dues are determined by the district in which the club is located. Other expenses to consider are the opening of a bank account, purchase of checks, cost for minute book, a copy of Roberts Rules of Order, Newly Revised, gavel, and printing costs for stationery, handbooks and newsletter. Remember, it takes ten (10) members to form a GFWC Virginia club, regardless of class of membership: woman’s club, junior woman’s club or juniorette club. A sponsoring club is responsible for getting the new club started and for follow up for at least one year. A member of the sponsoring club should be appointed to serve as a liaison to the new club. MENU Recruit new members and become a GFWC Virginia Master Gardener. The procedure for entering GFWC Virginia’s top recruiter contest has been changed for the 2006-2008 administration. All completed entries will be submitted directly to your district Second Vice President. For each new member seed planted between February 1, 2006, and January 31, 2007, fill the Membership Garden watering can. Clip and submit the completed watering can directly to your district Second Vice President. (Deloris Apsley; 9509 Skyview Ct.; Richmond, VA 23229) You may submit the names of members you recruit into your own club and of those you recruit into a new club. Just one sponsor per member, please Your district Second Vice President will forward all watering cans to the GFWC Virginia Second Vice President upon receipt, and not later than February 15, 2007, for entry in the GFWC Virginia Master Gardener recruitment contest.
New Members * Growing Membership * Rebuilding Membership * Organizing a New Club * Membership Home
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March 27, 2008
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